Employment at the Library

Business Manager

Job Summary:

  • Manage the fiduciary and human resources responsibilities in the areas of Accounting/Finance, Board Management, Office, and Human Resources.

 

Essential Job Functions:

  • Accounting/Finance
    • Responsible for the management of the finances of the library, including, but not limited to Accounts Payable & Receivable, Payroll, budgeting, coordination, communication and providing documentation with the library’s external consultants (i.e. Accountants, Auditors), banks and vendors. This includes keeping the financial operations running smoothly by the preparation of financial reporting and related analysis.
    • Managing Internal Controls that includes:
      • Review of general ledger transaction for accuracy of coding transactions.
      • Review of monthly bank statements and reconciliations.
      • Review of check registers to ensure no unapproved disbursements.
      • Review payroll registers to ensure accuracy of pay rate and deductions.
    • Develop and implement accounting policies.
    • Prepare for the annual audit with auditors; reconcile monthly bank statements.
    • Preparing, reviewing, and filing the library’s financial statements, as well as, providing research and guidance on technical accounting matters.
    • The position is also involved in developing, documenting, communicating, on internal accounting policies.
    • Attend both Finance Committee and Trustee Board Meetings to present monthly financial statements.
    • Lead annual budgeting process, financial modeling and assist with preparation of fiscal year budget.
    • Reconcile incoming payments with outstanding invoices and keeping a close watch on any possible irregularities or issues.
    • Participate in the month-end closing process, including completing journal entries and performing monthly reconciliations and analyses on receivables and payable accounts.
    • Perform monthly expense analysis and report on variances from budget.
  • Board Management –
    • Communication of accounting and financial information to board members at monthly board meetings and prepare a report.
    • Make any recommendation surrounding new accounting and reporting requirements by law to the board.
    • Establish framework for proactively identifying and staying ahead of upcoming changes to reporting regulation and requirements.
    • Suggest cost savings and revenue ideas to the board and suggesting how to implement the same.
  • Office –
    • Assist in the oversight and management of databases records and reports for all finance related activities including revenue and expense.
  • Human Resources –
    • Assist with the human resource related responsibilities including payroll and benefits when needed.
    • Field questions related to payroll, and benefits matters.

Physical Demands:

While performing the duties of this position, the employee may frequently be required to reach with their hands and arms, stand, walk, sit, use hands to finger, grasp, handle, feel or operate objects, tools, or controls, talk and hear.  Hand-eye coordination is necessary to operate computers and various office equipment.  The employee may occasionally be required to climb, balance, stoop and crouch.  The employee may occasionally lift and/or move up to 25 pounds.  Specific vision abilities are required for this position that includes close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:

Work is performed amid normal conditions of dust, odors, fumes and noises.

Supervisory Authority:

None

Knowledge, Skill, Ability:

  • Works well independently and takes initiative to successfully execute work responsibilities.
  • Works in a pleasant and effective manner with patrons, co-workers, vendors and other entities.
  • Has an understanding of fund accounting and restricted fund balances.
  • Understands computers, automated search methods and works proficiently and accurately with various kinds of information access methods.
  • At least 5 years finance experience.
  • Proficient in QuickBooks and Microsoft Suite, especially Excel.
  • Experience in database management, technical accounting and policy experience.
  • Excellent written and communication skills.

 

Applicants email documents to:

Please send your cover letter, resume and three references to: allysonw@doltonpubliclibrary.org

Allyson Withers, Library Director
Dolton Public Library District
14037 Lincoln Avenue
Dolton, IL  60419

No Phone Calls Please

 

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