Employment at the Library

P/T JANITOR (CLEANER)

Job Summary:
The Cleaner will be responsible for keeping the Library offices, meeting rooms, staff areas, kitchen area, bathrooms and public areas cleaned, sanitized, neat and organized.

Essential Job Functions:

• Keeps the library facilities clean and sanitized which includes:
• Cleaning the library floors by means of dust mopping, damp mopping, waxing, sweeping or vacuuming.
• Dusting all countertop/work areas/ceilings/fans.
• Spot Cleaning.
• Cleaning of Glass and windows.
• Sets up, stocks, and maintains cleaning equipment and supplies.
• Monitors and maintains sanitation and organization of assigned areas.
• Taking inventory of cleaning supplies and materials.
• Cleans and sanitizing of public and staff restrooms, including the restocking of dispensers such as toilet paper and paper towels.
• Cleaning and sanitizing fixtures, cleaning mirrors, and spot cleaning partition doors and walls.
• Cleaning toilets and urinals.
• Emptying Trash and replacing liners
• Coordinating with the other cleaning staff to maintain cleanliness.
• Informing the Maintenance Supervisor of anything that is broken or not functioning correctly so that the issue is resolved promptly.
• Performs any additional duties as specified by Maintenance Supervisor.

Physical Demands:

While performing the duties of this position, the employee may frequently be required to reach with their hands and arms, stand, walk, sit, use hands to finger, grasp, handle, feel or operate objects, tools, or controls, talk and hear. Hand-eye coordination is necessary to operate computers and various office equipment. The employee may occasionally be required to climb, balance, stoop and crouch. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities are required for this position that includes close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:
Work is performed amid normal conditions of dust, odors, fumes and noises.

Supervisory Authority:
None

Knowledge, Skill, Ability:

• Excellent communication and organizational skills.
• Self- motivated, highly responsible & reliable individual.
• Strong interpersonal and problem-solving abilities.
• Ability to meet and relate to the public and staff members in a positive and constructive manner.
• Ability to add, subtract, multiply and divide all units of measure.
• Flexibility to deal with multiple and extra unexpected tasks and patrons simultaneously.
• A reliable means of transportation is required to be able to attend any CE meetings and seminars that are assigned.
• Flexible schedule – days, evenings and weekends.
• Capable of following instructions and learn new techniques.
• Time management skills in order to ensure all work is completed by the end of shift.

 Personal Attributes:

• Ability to deal with the public and colleagues in a courteous manner.
• Excellent customer service ethic.
• Positive attitude, Enthusiastic, detail-oriented and a creative team player.
• Ability to work collaboratively.
• Ability to make decisions of other than a routine nature in order to solve a problem.
• Neat personal appearance.
• Demonstrate an understanding of standard cleaning supplies and equipment.
• Pleasing, clam demeanor.

 Education/Experience/Training:

• Ability to follow written and oral instructions.
• High School Diploma, GED, or equivalent.
• Able to stand for extended periods.
• Prior experience in a similar role a plus.
• Able to use a variety of cleaning products and equipment
• Ability to read, write and speak English fluently.
• Self-starter who takes the initiative to determine and complete necessary task, even with minimal supervision.
• Must be able to pass a background check.
• Available to work mornings, afternoons, evenings, plus weekends, as needed.

This job description is not, nor is it intended to be, a complete statement of all duties, functions and responsibilities, which comprise this position. (Revised 3/27/23)

The Dolton Public Library District is an Equal Opportunity Employer. It provides equal employment opportunities regardless of race, color, national origin, citizenship status, age, religion, marital status, disability, sex, gender, pregnancy, sexual orientation, gender identity, military or veteran status, or any other category protected by law.

BOOKKEEPER

Job Summary:

• Manage the fiduciary and human resources responsibilities in the areas of Accounting/Finance, Board Management, Office, and Human Resources.

 Essential Job Functions:

• Accounting/Finance –
• Responsible for the management of the finances of the library, including, but not limited to Accounts Payable & Receivable, Payroll, budgeting, coordination, communication and providing documentation with the library’s external consultants (i.e. Accountants, Auditors), banks and vendors. This includes keeping the financial operations running smoothly by the preparation of financial reporting and related analysis.
• Help prepare for the annual audit with auditors; reconcile monthly bank statements.
• Preparing, reviewing, and filing the library’s financial statements, as well as, providing research and guidance on technical accounting matters.
• The position is also involved in developing, documenting, communicating, on internal accounting policies.
• Lead annual budgeting process and financial modeling.
• Reconcile incoming payments with outstanding invoices and keeping a close watch on any possible irregularities or issues.
• Participate in the month-end closing process, including completing journal entries and performing monthly reconciliations and analyses on receivables and payable accounts.
• Perform monthly expense analysis and report on variances from budget.
• Board Management –
• Communication of accounting and financial information to board members at monthly board meetings and prepare a report.
• Make any recommendation surrounding new accounting and reporting requirements by law to the board.
• Establish framework for proactively identifying and staying ahead of upcoming changes to reporting regulation and requirements.
• Suggest cost savings and revenue ideas to the board and suggesting how to implement the same.
• Office – Assist in the oversight and management of databases records and reports for all finance related activities including revenue and expense.
• Human Resources –
• Assist with the human resource related responsibilities including payroll and benefits when needed.
• Field questions related to payroll, and benefits matters.

Physical Demands:
While performing the duties of this position, the employee may frequently be required to                                                                        reach with their hands and arms, stand, walk, sit, use hands to finger, grasp, handle, feel or operate objects, tools, or controls, talk and hear.  Hand-eye coordination is necessary to operate computers and various office equipment.  The employee may occasionally be required to climb, balance, stoop and crouch.  The employee may occasionally lift and/or move up to 25 pounds.  Specific vision abilities are required for this position that includes close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

 Work Environment:
 Work is performed amid normal conditions of dust, odors, fumes and noises.

Supervisory Authority:
 None

Knowledge, Skill, Ability:

• Works well independently and takes initiative to successfully execute work responsibilities.
• Works in a pleasant and effective manner with patrons, co-workers, vendors and other entities.
• Understands computers, automated search methods and works proficiently and accurately with various kinds of information access methods.
• At least 5 years finance experience.
• Proficient in QuickBooks and Microsoft Suite, especially Excel.
• Experience in database management, technical accounting and policy experience.
• Excellent written and communication skills.
• Self-motivated with ability to identify long-term strategic goals and design the action plans to reach those goals.
• Must have a detail-oriented work style.
• Ability to handle multiple projects simultaneously. Multi-task.
• Ability to organize and prioritize information and ensure effective management and timely follow-up.
• Team player with maturity of judgment and sense of humor.
• Should be creative, able to work alone or as a team and have a strong work ethic.
• Ability to meet and relate to the public and staff members in a positive and constructive manner.
• Ability to add, subtract, multiply and divide all units of measure.
• Ability to type accurately.
• Flexibility to deal with multiple and extra unexpected tasks and situations simultaneously.
• A reliable means of transportation is required to be able to attend any CE meetings, seminars that are assigned and board meetings.

 Personal Attributes:

• Ability to deal with the public and colleagues in a courteous manner.
• Excellent customer service ethic.
• Enthusiastic, energetic, detail-oriented and a creative team player.
• Ability to work collaboratively.
• Superior interpersonal and communication skills.
• Ability to make decisions of other than a routine nature in order to solve a problem. A proactive problem solver.
• Neat personal appearance.
• Pleasing, calm demeanor.

 Education/Experience/Training:

• Associates degree preferred Accounting.
• Ability to follow written and oral instructions.
• Ability to read, write and speak English fluently.
• Knowledge and ability of computers and their applications.

This job description is not, nor is it intended to be, a complete statement of all duties, functions and responsibilities which comprise this position.  (Revised 10/2016) 

The Dolton Public Library District is an Equal Opportunity Employer.  It provides equal employment opportunities regardless of race, color, national origin, citizenship status, age, religion, marital status, disability, sex, gender, pregnancy, sexual orientation, gender identity, military or veteran status, or any other category protected by law.

ADMINISTRATIVE LIBRARIAN

Job Summary:

• The Administrative Librarian provides leadership and serves as the library’s primary public representative. This professional position is responsible for managing library services, overseeing and directing the library staff, coordinating with patrons, policy recommendation, departmental planning, direction and administration of the library activities.  The Administrative Librarian answers directly to the Dolton Public Library District Board of Trustees.

Essential Job Functions:

• Create and administer work schedules for the Dolton Public Library Staff.
• Schedule and approve leave for the Dolton Public Library Staff.
• Liaison with R.A.I.L.S. Job Center for listing job openings and job requirements.
• Interview potential employees and notification of job applicants.
• Supervise and training of new personnel (i.e. library procedures/policies) with the assistance of the supervisors.
• Develop budget recommendations and administer the adopted budget.
• Recommend new policies and programs and the revision of existing policies and programs for the provision of optimal library service.
• Inform the Board of current issues in the field of librarianship and the status of library-related legislation.
• Create, Maintain and apply Personnel Policies & Procedures as approved by the Board of Trustees.
• Recruit, hire and annually evaluate the library staff based upon well-defined job descriptions and expectations. Suggest improvement concerning salaries, working conditions and personnel policies.
• Suggest and carry out plans for library services.
• Supervise the keeping of records and the preparation of reports.
• Manage day-to-day operations of the library.
• Oversee all contractual services for cleaning, lawn care, snow removal operations and other general library maintenance.
• Liaison with various vendors when it applies to system equipment repairs. (i.e. servers, workstations, IT infrastructure).
• Research, recommend and assist with procurement of software and hardware.
• Establish goals and measure accomplishments against recognized standards.
• Advise, consult and confer with the Library Board, other libraries, professionals, officials (at State and Local levels), citizens, and community groups.
• Design library services to meet community needs/interests
• Report library’s progress and future needs to the Dolton Board of Trustees.
• Advocate for the library through contacts with general public, civic organizations and public officials.
• Direct a public relations program to promote, market and publicize the library in the community.
• Stay abreast of the current trends and new developments in the library field.
• Initiate plan, develop and implement records and report systems and schedules.
• Work to secure adequate funds to carry out the library’s services.
• Participate in continuing education activities and professional organizations; encourages continuing education for the library staff. (Professional Development)
• Participate in the orientation of new library trustees; assist in developing qualifications for new trustees.
• Select and order all books and other library materials and resources.
• Attend Monthly Trustee Board Meetings; prepare written progress report and minutes; provides information as needed/requested by the board.
• Liaison with other libraries and vendors.
• Make acquisitions decisions regarding gift materials.
• Recommend and implement long-range planning goals for the growth and development of the library. (e.g. Strategic Planning)
• Maintain a well-balanced, current collection of materials (print and electronic) representing all views of contemporary issues and supporting the intellectual freedom of the library user.
• Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
• Coaching, motivating, rewarding and disciplining of direct reports.
• Addressing any staff or customer complaints and finding a resolution for the same.
• Help to establish and maintain a high level of customer service performance standard.
• Oversee the appropriate use of library facilities.
• Orient patrons to the library by informing them of services/programs available and the location of the same.
• Maintain circulation banks.
• Perform any other tasks as assigned.

 Physical Demands:

While performing the duties of this position, the employee may frequently be required to                                                                        reach with their hands and arms, stand, walk, sit, use hands to finger, grasp, handle, feel or operate objects, tools, or controls, talk and hear.  Hand-eye coordination is necessary to operate computers and various office equipment.  The employee may occasionally be required to climb, balance, stoop and crouch.  The employee may occasionally lift and/or move up to 25 pounds.  Specific vision abilities are required for this position that includes close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:

            Work is performed amid normal conditions of dust, odors, fumes and noises.

Supervisory Authority:

The entire library staff.

Knowledge, Skill, Ability:

• Work well independently and takes initiative to successfully execute work responsibilities.
• Work in a pleasant and effective manner with patrons, co-workers, and other entities.
• Understand computers, their applications, automated search methods and works proficiently and accurately with various information access methods utilized in a public library.
• Able to learn and interpret the policies and procedures of the Dolton Public Library District.
• Maintain staff morale.
• Establish and maintain effective working relationships with the Board of Trustees, library staff, library patrons, other agencies and vendors.
• Ability to comprehend local reader interests and purchase accordingly.
• Have a sound background in material selection, reference services and technical services.
• Ability to work under pressure effectively.
• Handle patron and material problems.
• Ability to operate all library office equipment.
• Excellent public service attitude.
• Demonstrate a working knowledge of library principles and practices.
• Enjoy reading and using materials commonly found in libraries and helping others of all ages enjoy and use library resources.
• Ability to meet and relate to the public and staff members in a positive and constructive manner.
• Ability to add, subtract, multiply and divide all units of measure.
• Ability to type accurately.
• Ability to analyze and interpret general business matters.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited information is provided.
• Knowledge and familiarity of Microsoft Office Suite, especially Excel.
• Ability to write reports, business correspondence and procedural instructions.
• Flexibility to deal with multiple, unexpected tasks and patrons simultaneously. Also ability to prioritize duties that need to be completed in a designated time.
• A reliable means of transportation is required to be able to attend any CE (Continuing Education) meetings or seminars.
• Safeguarding patron privacy; handles patron financial matters with discretion.

Personal Attributes:

• Ability to deal with the public and colleagues in a courteous manner.
• Ability to make decisions, other than a routine nature in order to solve a problem.
• Neat personal appearance.
• Pleasing, calm demeanor.
• Superior interpersonal and communication skills.
• Willing to accept feedback.

Education/Experience/Training:

• Master’s Degree in Library Science, or Library and Information Science (MLS/MLIS) from a graduate library program accredited by the American Library Association (ALA).
• Professional library experience, preferable in an administrative and/or managerial/supervisory capacity in a library for at least 5 years.
• Ability to follow written and oral instructions.
• Knowledge and ability of computers and their applications.
• Ability to read, write and speak English fluently.

This job description is not, nor is it intended to be, a complete statement of all duties, functions and responsibilities which comprise this position.  (Revised 9/2016) 

The Dolton Public Library District is an Equal Opportunity Employer.  It provides equal employment opportunities regardless of race, color, national origin, citizenship status, age, religion, marital status, disability, sex, gender, pregnancy, sexual orientation, gender identity, military or veteran status, or any other category protected by law.