Dolton Public Library District

Loading palette preview Loading

September 22, 2014 Minutes

MINUTES OF THE REGULAR MEETING

DOLTON PUBLIC LIBRARY DISTRICT

BOARD OF LIBRARY TRUSTEES

September 22, 2014

7:00 pm

President Jackson called the regular meeting of the Dolton Public Library District to order at 7:04pm.  Response to roll call was as follows:

Present:           Trustees Robinson, Johnson, Jackson, and Gray.

Absent:            Trustees Bendell, Brown and Williams.

Also present:   Attorney Angelo Vitiritti and Administrative Librarian Jay Kalman.

Introduction of Visitors:       Jose Ramirez, JR Landscaping and Ron McGrath, Tria Architect.

Mr. Ramirez was here because the library did not pay their landscaping invoice.  Mr. Ramirez claimed the Library Director had a verbal contract with him to cut down nine trees and the library’s property.  According to the Library Director there was never any talk about nine trees as this would be a proposal presented to the Trustees to decide.  Mr. Ramirez admitted there was no signed contract between him and the library and he would never do anything without permission to do so.  He also claims he called the Director on several occasions but didn’t receive an answer from him so he decided to take down the trees himself.  The Trustees and the Attorney came to the decision that since there was no contract, and Mr. Ramirez decided to take down the trees himself it was felt that the library did not owe him for this job.

Trustees Bendell, Brown and Williams arrived at 7:05pm shortly after Mr. Ramirez began his discussion.

Tria Architects – So far so good with the roofing project.  The canopies to both entry ways could be resurfaced but since they are only about six years old it doesn’t have to be done at this time.  The roof should be done by Thursday of this week and we will work on the punch list at that time.  The wires hanging off the roof will be replaced to where they were originally.  The asbestos abatement project information will be gotten to you by the next board meeting.  Asbestos was found in the ceiling and floors.  There are grants out there and we found three that we might qualify for.  One is from DCEO which is received in the year new lights are put in and the other two are state grants that will be very hard to get.

Interior Design Phase:  Christine Gould talked about some ideas she has for the interior phase of this renovation project.  Some suggestions for idea one – to have a quiet reading room for adults, making the kitchenette area in the Josway room bigger, media lab, rotating the train depot, a YS staff workroom area and redesigning the public restrooms.  Some suggestions for idea two:  replacing the circulation desk, moving AV collection, redesigning the restroom to single users, train depot stays as is and no YS workroom.  Tria architect and designer will be at the next board meeting with more information.

Approval of Minutes: 

A motion was made and seconded to approve the November 12, 2013 special meeting minutes.

Roll Call:        Ayes:   Brown, Johnson, Robinson, Jackson, Williams, Bendell and Gray.

Motion Carried.

A motion was made and seconded to approve the August 25, 2014 minutes.

Roll Call:        Ayes:   Brown, Johnson, Robinson, Jackson, Williams, Bendell and Gray.

Motion Carried.

Approval of Bills and review of Financial Statements:

The Architect released three bills to be included in September billing which included Continental Construction for $40,576.50, Continental Construction and Crowther Roofing & Sheet Metal for $255,150.00 and Continental Construction and Dorian HVAC Inc for $32,400.00.

A motion was made and seconded to approve the September 2014 bills totaling $406,377.54.

Roll Call:        Ayes:   Brown, Johnson, Robinson, Jackson, Williams, Bendell and Gray.

Motion Carried.

 

Statement of Accounts August, 2014:           IL Funds General Acct.                      $3,638,525.85

                                                                        IL Special Reserve                              $119,352.62                                                                                        Standard Bank General Acct.             $204,746.66

                                                                        Standard Bank Petty Cash                 $3,733.25

Communications, Petitions, Resolutions, Ordinances:

Approval of the 2% Maintenance Levy Ordinance – Trustees asked why there wasn’t an ordinance number on the ordinance and the Attorney informed them that it was not needed.  A motion was made and seconded to approve the 2% Maintenance Levy Ordinance.

Roll Call:        Ayes:   Brown, Johnson, Robinson, Jackson, Williams, Bendell and Gray.

Motion Carried.

Approval of the 2014/2015 Budget and Appropriation OrdinanceNo one was present for the budget hearing and therefore a motion was made and seconded to approve the 2014/2015 Budget and Appropriation Ordinance.

Roll Call:        Ayes:   Brown, Johnson, Robinson, Jackson, Williams, Bendell and Gray.

Motion Carried.

Trustees Robinson and Brown left at 9:29pm.

Reports of Committees:        None.

Librarian’s Report:  It was reported that the roofing project has gone well with only a couple of leaks that were corrected when found.  The annual report has been sent to the State Library on time.  The library has four Trustees that must run for office in the upcoming consolidated election. 

Trustee Johnson informed that Board that as of September 30th she would no longer be living in Dolton.

Unfinished Business:             None.

New Business:            The Director informed the Trustees that there is a new language program available online and he will have more information for them at the next meeting if they are interested in it.

The motion was made and seconded to adjourn the meeting.

Ayes:               Johnson, Jackson, Williams, Bendell and Gray.

Absent:            Robinson and Brown.

Motion Carried.

Meeting adjourned at 9:37pm.