Dolton Public Library District

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November 24, 2014 Minutes

MINUTES OF THE REGULAR MEETING

DOLTON PUBLIC LIBRARY DISTRICT

BOARD OF LIBRARY TRUSTEES

November 24, 2014

7:00 pm

President Jackson called the regular meeting of the Dolton Public Library District to order at 7:10pm.  Response to roll call was as follows:

Present:            Trustees Gray, Bendell, Jackson, and Williams.

Absent:            Trustees Brown and Robinson. 

Also present:    Attorney Angelo Vitiritti, Administrative Librarian Jay Kalman and Tria Architect Ron McGrath and Design Consultant Christine Gould.  Trustee Bendell agreed to act as secretary in Trustee Brown’s absent.

Introduction of Visitors and Public Comments:           None.

Tria Architects:            A discussion was held on what the Trustees wanted the wood walls to look like in the library.  They could be refinished and cleaned up, painted – least costly or gone over with a new wall surface.  The Trustees were informed the most cost effective would be to paint.  The mechanical work is approximately 99% done.  The next big item to do is the bidding out of the interior project.  The base bid will be put out in January/February so we can get a feel of what our working budget will be.  We have to do the floor, ceiling and lights, renovate the public restrooms and entrances.  As an alternate bid there is the replacement of the circulation desk, new youth services area, shelving units and wall accents or painting, dedicated adult area, media lab, renovating the kitchen area in the Josway, cleaning exterior stone and furniture.  One option to save money would be to use a more inexpensive ceiling and a lower price range carpet (not in quality but the loss would be in colors available).  Trustee Bendell said she saw a DCEO person who is willing to write the grant for lighting free of charge and she will be giving the Director that information).  Trustees also voiced their opinions of the two concrete water splash pads and the Architect told them this is not what was to be installed and it will be corrected when the weather permits it.  Mr. McGrath asked that the Board hold a December meeting to further discuss the bids.  It was decided to have a meeting on December 8 or 17 with the 17 being easier for everyone.  Ms Gould went over some other carpet choices and the areas they would be in.

Trustee Brown arrived at 7:28 pm and took over as secretary.

Approval of Minutes: A motion was made to approve the October 27, 2014 minutes and was seconded.

Roll Call Vote:

Ayes:               Trustees Brown, Gray, Bendell, Jackson, and Williams.

Absent:            Trustee Robinson.

Motion Carried.

Approval of Bills and Review of Financial Statements:        A motion was made and seconded to approve the phone poll on the contractor invoices from October 27, 2014.

Roll Call Vote:

Ayes:               Trustees Brown, Gray, Bendell, Jackson, and Williams.

Absent:            Trustee Robinson.

Motion Carried.

A motion was made and seconded to approve the November 24, 2014 bills and payroll in the amount of $66,490.22.

Roll Call Vote:

Ayes:               Trustees Brown, Gray, Bendell, Jackson, and Williams.

Absent:           Trustee Robinson.

Motion Carried.

Statement of Accounts October, 2014:          IL Funds General Acct.                      $3,302,479.92

                                                                        IL Special Reserve                              $119,355.18                                                                            Standard Bank General Acct.             $119,825.52

                                                                        Standard Bank Petty Cash                 $2,503.68

Communications, Petitions, Resolutions, and Ordinances:  Tax Levy Ordinance – the attorney stated he changed one thing – he added an ordinance number and that this was a formal request to the county to collect monies.  Trustee Bendell was quite pleased.  The motion was made to approve the 2014/2015 Tax Levy Ordinance #12-01-14 and was seconded.

Roll Call Vote:

Ayes:               Trustees Brown, Gray, Bendell, Jackson, and Williams.

Absent:           Trustee Robinson.

Motion Carried.

Two applicants for Director were interview and we are still looking. 

Librarian Report:      RFID (Radio Frequency Identification) - Now is the time to start looking at RFID tags.  These tags can inventory the whole library in a matter of hours, security, and help with self-checkout.  The cost for new security gates for this project is approximately $10,000 to $20,000 a piece and would definitely have to go out to bid.  The books in the building would all need to be retagged.

The weeding project is on-going.  The shelf list drawers slow us down because the drawers are not in shelf list order.  The Director had a talk with the lady who came in last month and the books she is looking for is the genre of urban fiction.  Jennifer Feiten, one of the Youth Services members is starting up programming again and so far has be well received.  The time clock is installed and staff is using it.  A letter went to the Doltonaires explaining that they cannot hold any type of political meeting in the library or they will no longer be able to meeting here.

The Library Director informed the Trustees that the library needs to purchase a new Christmas tree and also wanted to know what the plans were for a staff Christmas party.  Glenwood Oaks was suggested and the Director is to get a date and let the board know.

Unfinished Business:   None.

New Business: Approval of Board Meeting Dates and Holidays 2015.  A motion wand made and seconded to accept the dates as written.

Roll Call Vote:

Ayes:               Trustees Brown, Gray, Bendell, Jackson, and Williams.

Absent:            Trustee Robinson.

Motion Carried.

A motion was made and seconded to cancel December 28, 2014’s meeting.

Roll Call Vote:

Ayes:               Trustees Brown, Gray, Bendell, Jackson, and Williams.

Absent:            Trustee Robinson.

Motion Carried.

The bills can be ratified after the fact or by phone polling each trustee.

President’s Message:  The President of the Board told the Trustees that this is the best place to be because we are helping each other out.

A motion was made and seconded at 8:51pm to adjourn the meeting.

Roll Call Vote:

Ayes:               Trustees Brown, Gray, Bendell, Jackson, and Williams.

Absent:            Trustee Robinson.

Motion Carried.

Meeting adjourned at 8:51pm.