Dolton Public Library District

Loading palette preview Loading

July 28, 2014 Minutes

MINUTES OF THE REGULAR MEETING

DOLTON PUBLIC LIBRARY DISTRICT

BOARD OF LIBRARY TRUSTEES

July 28, 2014

7:00 pm

Vice-President Jackson called the regular meeting of the Dolton Public Library District to order at 7:00pm.  Trustee Bendell was asked to be recording secretary for the evening.  Response to roll call was as follows:

            Aye:                Trustees Johnson, Bendell, Gray and Jackson.

            Absent:            Trustee Brown and Robinson.

Also present:   Attorney Angelo Vitiritti and Administrative Librarian Jay Kalman.

Introduction of Visitors and Public Comments:    None.

Approval of Minutes: 

A motion was made to approve the June 23, 2014 minutes as written by Trustee Bendell and was seconded by Trustee Gray.

Roll Call:        Ayes:  Trustees, Johnson, Bendell, Gray and Jackson.

                        Absent:           Trustees Brown and Robinson.

Motion Carried.

Approval of Bills and review of Financial Statements:

A motion was made to approve the July bills totaling $59,397.97 by Trustee Bendell and was seconded by Trustee Gray.

Roll Call:        Ayes:  Trustees, Johnson, Bendell, Gray and Jackson.

                        Absent:           Trustees Brown and Robinson.

Motion Carried.

Statement of Accounts June 30, 2014:           IL Funds General Acct.                      $3,563,628.66

                                                                        IL Special Reserve                              $119,350.19                                                                            Standard Bank General Acct.             $9,942.22

                                                                        Standard Bank Petty Cash                 $756.77

The Trustees would like to see the Actual vs Budget spread sheets when they become available.

Communications, Petitions, Resolutions, Ordinances:

Recently a letter was received from Allison Heard and she would like to look at her file.  The Board asks that she submits something specific she is looking for such as her personnel file.

Attorney Vitiritti reminded everyone that the budget needs to be passed by September.  If Trustees Robinson, Brown and Bendell can meet with the Director to look at last year’s draft this could be done at the August 18th special meeting.

Reports of Committees and Officers:          None.

Librarian’s Report:

Technology Report – we need to get working on this.  3 points submitted two more proposal offers 1.  Every other month for $1,130.00 a month for service or 2.  Quarterly for a $1,000.00 a month.   The Director still thinks we can get by with a smaller company and the Trustees asked if this is something we can do in house.  The Director knows of a person, Stanley Latting, who is willing to come in and train the staff for $75 to $100 per hour or do part time work.  Tech Pro Logic does not do any training.  The Director recommends that we have Stanley Latting come in and train staff and then have staff train staff.  Trustees wanted to know if there is a local company who can do some of this technical work.  Trustee Jackson will try and find out who does School District’s 205 computer systems and Attorney Vitiritti says his company uses someone out of Orland.

Lawn Service - We called seven companies and have heard back from 3.  The average price ranges from $225 to $250 per week for cutting and maintenance but Naturescape will cut it for $58.00 per week.  Trustees wanted to know if they are licensed and bonded to work in Dolton.  Trustee Bendell made the motion to approve Naturescape for $58.00 per week to cut and maintain the lawn and if they have the proper paperwork and was seconded by Trustee Gray.

Roll Call:        Ayes:  Trustees, Johnson, Bendell, Gray and Jackson.

                        Absent:           Trustees Brown and Robinson.

Motion Carried.

POS system – Seems to be working fine with one minor flaw.  It prints receipts out at every transaction and we seem to be going through paper fast.  Once this problem is fixed, everything should be fine.

Unfinished Business:

Tria Architecture – Update and Environmental Testing- The roofing phase went out to bid last week and we should receive them by August 12, 2014.  Roofing bids will be done in two parts 1977 base bid and then 1966 as an alternate bid.  This should give us some flexibility on how the money is spent.  One problem with the 1977 addition is the penthouse.  Very costly if we remove and rebuild.  Where the leaks are we will drill, the core will be cut out and we will replace what has been damaged.  Letters were sent out to three companies for an asbestos survey and non-lead survey –Midwest Environmental Consulting Services, Inc., EPS Environmental Services, Inc. and Hygienering, Inc.  Midwest is the cheapest at $2,100.00 and they do a very good job and they have a tech available to come out Wednesday, July 30, 2014.  It should take about two weeks for them to generate the report.  This is an additional cost we didn’t count on.

Trustee Bendell made the motion to approve Midwest Environmental Consulting Services, Inc. to do the asbestos survey and the non-lead survey and not to exceed the price of $2,100.00 and was seconded by Trustee Gray.

Roll Call:        Ayes:  Trustees, Johnson, Bendell, Gray and Jackson.

                        Absent:           Trustees Brown and Robinson.

Motion Carried.

Interior Scope:  New flooring, lighting, ceiling, wall accents, mural or just painting, furniture as needed, work stations, lower stacks which will involve a weeding project for staff, turning the periodical room into a media lab, Young Adult collection moved, staff work area and YS work area, access entrance, adult quiet area, meeting space, open space, AV storage, kitchenette in auditorium & storage and turning restroom into ADA restrooms.  Once the roof project begins and we have an idea of what will be spent we will have a better idea on what can be done on the interior project.  At the August board meeting we will have more details and what monies will be subtracted out.

Trustee Bendell had to leave at 7:52pm.  New business will be tabled until the next meeting as there is no quorum.  If anyone has any questions, email Jay or Acting Board President.

Acting President Jackson acknowledged that a late comer came into the meeting and greeted Lenora Brooks a staff worker at the library.

President’s Message:   None

Meeting adjourned at 7:52pm.